School and District Procedures
  • School Hours
    Regular school hours are 7:45 am to 2:45 pm, Monday through Friday. Breakfast is served in the classroom following the morning assembly. Please do not drop your child(ren) off before 7:00am. Teachers are not on duty and supervision cannot be provided before that time. Children are to be picked up from school before 3:00pm unless they are in tutoring or taking part in an after-school program. If that is the case students should be picked up promptly at 4:30pm.
  • Arrival and Departure Locations
    If you are going into the school to drop-off/ pick-up your child be courteous and park in the outside lanes, so that others may move smoothly through the driving lanes.
    One extra minute of your time could keep your child safe from harm.
    The end of the school day is the most congested with cars, vans, buses, and CHILDREN.  Please follow the instructions of the person in charge of dismissal in the gym and in the parking lot.
  • Attendance
    Regular and punctual attendance is mandatory for student success. To receive instruction, a student must be in class. There is no way to make-up the instruction that is presented on any specific day. A good education requires continuity of instruction. We will follow all School Board Policies regarding attendance. There are a limited number of days a student may be absent before retention in a grade is mandated. If your child is ill and unable to attend class, please contact the school office (925-1340). He/she will need to make arrangements with the teacher to make up class work for the day/days missed. This is the student’s responsibility.
  • Students Late for School
    Parents must accompany their child to the office if he/she should be tardy. A tardy slip will be issued and will serve as a pass to class. Chronic tardiness (excused or unexcused), not only deprives you child of valuable classroom experiences, it also disrupts the continuity of the lesson for the other students. We are asking that you help your child develop a responsible work ethic by making sure he/she is present, on time and ready to learn. If a student is late more than two hours, he/she will be counted absent one half day.
  • Early Release of Students
    Parents must come to the office to take a student out of school before dismissal time. The student will be called from the classroom to the office. All students must be signed out through the office. Students’ will be released only to those parents, guardians, or authorized adults listed on the Tulsa Public Schools enrollment form. Students are expected to remain on school grounds unless proper check-out procedures have been followed. School is dismissed at 2:45 pm. When a child is picked up early, he/she is missing last minute instruction and the whole class is disturbed. Please make every effort to schedule doctor and dentist appointments after school hours. If a student is picked up more than one hour early, he/she will be counted absent one half day.
  • Student Dress Code
    Hawthorne Community School is a uniformed school. We adhere to the policies that are outlined for uniforms at Hawthorne Community School.
  • General Rules
    1.  Flip-flops – also know as thongs or shower shoes are not permitted.
    2.  No shoes with wheels (wheelies or similar)
    3.  Excessively large or baggy clothes are prohibited.
    4.  Scarves, curlers, bandanas, sweatbands, or other similar head coverings shall not be worn in class or within the school building.
    5.  Caps, hats or similar head coverings shall not be worn to class or within the school building.
    6.  Sunglasses (unless prescribed by a physician) shall not be worn to class or within the school building.
    7.  Shorts and skirts must be of modest length defined as a maximum of 6” above the knee of the wearer or not above the fingertip of the wearer with the arm fully extended, whichever is longer.
    8.  Students shall wear footwear for protection and hygienic reasons while on school grounds. House slippers are not acceptable footwear.

    The complete policy is in the Tulsa Public Schools 2008-2009 Code of Student Conduct- Rights, Responsibilities, and Consequences.

  • Security
    Outside doors will remain locked during school hours. The front door will remain unlocked. All visitors must report to the office before going to a classroom. Please come to the office and sign in. You will receive a “Visitors” badge to wear. If you have any security concerns, Hawthorne’s “Safe School Committee” meeting times will be announced in the Principal’s Newsletter, please plan to attend. You may also contact the school office (925-1340) at any time.
  • Volunteers
    Any parent or adult volunteering for study trips or tutoring must complete a background check prior to volunteering. Please see the counselor for forms and details.
  • Progress Reports
    Progress reports will be sent home to all parents during the 5th week of each quarter. This will keep you informed of your child’s progress between report cards.
  • Report Cards
    Report cards will be distributed to students on the eighth working day following the end of the quarter with the exception of the fourth quarter. Report cards will be given to the children on the last day of school or you may provide a stamped self-addressed envelope so that the report card can be mailed. Children must enroll a minimum of 15 days to receive a grade. Students in Early Childhood and Kindergarten will not receive grades for the first and third quarter, but a progress report will be included in the report card.
  • Parent-Teacher Conferences
    Conferences are scheduled with every parent twice a year. Special conferences may be schedule at any time by contacting your child’s teacher. Conferences are designed to promote maximum understanding and cooperation between home and school for the benefit of the child.
  • Medications at School
    Every effort should be made to give medication at home. However, if you physician orders medication that must be taken at school, we ask that you comply with the following procedures.

    1.       Obtain from the school clinic the form “Authorization for Administration of Medication During School Day”.

    2.       Return the completed form to the school health assistant.

    3.       Provide the medication in its original container with no more than ONE WEEK’S supply.

  • PTA
    The PTA (Parents and Teachers Association) is the official organization through which parents and teachers join hands to work for your child(ren).

    Our PTA is made up of both men and women, who support and speak on behalf of children and youth in the schools, community and before governmental bodies and others that make decisions affecting children. We encourage you to become actively involved members of the PTA. Your involvement and participation in your child’s “school life” demonstrates the value you place on learning. The cost of membership is $5.00

  • Lost and Found
    The “Lost and Found” is located in the first three lockers by the gym door. Notebooks, clothing, coats, etc, are placed in this location. Purses, eyeglasses, watches, etc, may be claimed in the school office. Please check on a regular basis for any misplaced items. (Be sure to mark school supplies and wearing apparel with your child’s name.)
  • Study Trip Policy: (Field Trips)
    Study trips serve as an important “being there” experience for students and are a vital part of the curriculum. Hawthorne Community School must have parental permission to transport students off school property. Study trip permissions slips must be signed and be in the school’s possession prior to the study trip. The official Tulsa Public Schools permission document must be used. Hand written notes and verbal approval cannot be accepted.

    Hawthorne Elementary reserves the right to exclude any student whose behavior  on a field trip may contribute to the safety of other students and individuals and the destruction of property. This decision is based on the performance of a student during the regular school day on a daily basis.
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